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Records Retention

Motlow State follows the records retention schedules set forth by the State of Tennessee Records Management Division, as approved by the State's Public Records Commission. To comply with the procedures and requirements of the State Records Management Division, as well as the State Public Records Commission, Motlow has established the following:

  • Designation of a Records Officer
  • Records Coordinators for each College Division/Department
  • Annual records destruction event
  • Records destruction procedures
  • A proprietary, College Records Management Database
  • Annual Records Management Training
  • Annual updates to Motlow Policy, as needed

For additional information regarding records retention schedules, or for assistance with questions regarding records destruction or records maintenance, please Tracy Boatman at [email protected] or 931-393-1538. 


Department Contact Name Email Address Phone Number
Academic Affairs Daisy Martinez [email protected] 931-393-1700
Advanced Robotics Larry Flatt [email protected] 931-393-1720
Business Office Lisa Myers [email protected] 931-393-1611
Community Relations Christy Glenn [email protected] 931-393-1647
External Affairs Terri Bryson [email protected] 931-393-1688
Facility Services Steven Daubs/Angela Maxey [email protected]  [email protected] 931-393-1630
Financial Aid Joe Myers, Jr [email protected] 931-393-1557
Foundation Phyllis Daniel [email protected] 931-393-1543
High School Initiatives Sally Pack [email protected] 931-668-7010 ext. 2133
Human Resources Brian Rowe [email protected] 931-393-1544
Institutional Effectiveness and Academic Technology Michelle McEwen [email protected] 615-220-7878
Office of the President Tracy Boatman [email protected] 931-393-1538
Public Safety Ray Higginbotham [email protected] 931-393-1737
Student Success Michelle McEwen [email protected] 615-220-7878
Technical Operations Ann Messer [email protected] 931-393-1606
Workforce and Community Development  Joy Rich [email protected]  
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